Preparation helps define what a fire safety audit will cover. Gather the building information and existing records you have, then confirm the scope and expected findings before agreeing a visit.
Explain how the building is used
Share the property type, approximate size and number of floors. Describe which spaces are occupied, who manages them and any restrictions on access.
Available floor plans can help with the initial discussion. If a manager has requested a particular review, share that request rather than assuming every audit includes the same work.
Collect existing information
Include previous findings, available layouts and photos of existing emergency signs and equipment locations. Mention any changes to the building layout since the last review.
These details help the team understand the starting point. They do not replace the agreed on-site assessment.
Separate the review from follow-up work
Confirm the areas being assessed and the format of the findings. Ask whether the quote covers a review only, or also includes supplying and fitting signs.
Agree any follow-up work separately so responsibilities, timing and cost remain clear. If you need a particular report or approval, raise that requirement before booking.